Purchasing Agent
Additional duties include but not limited to the handling of Community Based Outpatient Clinics (CBOCs) throughout the Network and specialized clinical referrals, Performs technical level purchasing support adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire patient specific medical equipment, supplies and services. Performs direct medical supply Purchasing and Inventory Management support to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services, to include durable medical equipment and supplies directly to Veterans. Provides patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support. Work directly with the Veteran, his/her family, surgeon or clinical provider. Initiate procurement of all outpatient medical requirements including:
direct individual purchases to the Veteran, stock purchases for immediate availability, all medical surgical implants and rental requirements associated with continual outpatient medical equipment and supplies. Documents the services required per the contractual agreement and monitors, tracks and trends contractor performance. Reports any detected non-contractual findings to the Contracting Official Representative (COR). Train new Purchasing Agents on the latest PSAS Software packages as they relate to the Patient Services Section within PSAS. Assist with additional workload due to the absence of one or more Purchasing Agents for an extended period of time. Responsible for data collection used in preparing and submitting numerous reports:
Federal Procurement Data System (FPDS), Cost Distribution Report (CDR), 1465, Delayed Orders, and Patient Satisfaction Survey, Quality Assurance and Needs/Excess. Purchases specialized equipment or services that have an unstable price or product characteristic, hard-to-locate sources, have critical characteristics, or similar complicating factors and resolves a variety of purchasing problems, such as inadequate or restrictive specifications, lack of multiple suppliers, urgent need, or insufficient price history, or with continual requirement changes and updated products. Initiates recall action of identified recall products provided and communicates all findings to the Logistics Service. Examines clinical health records and claims folders to determine eligibility and entitlement for items and services based on adopted criteria and advises Veteran of the same. Identifies priorities on pending requests to comply with VA Central Office mandated five (5) calendar day deadline. Identifies, verifies and ensures eligibility of all services and durable medical equipment (DME) requested on Computerized Patient Record System (CPRS) consult request by an authorized requester per the area of responsibility and training is addressed before issuing DME. Monitors, receives, tracks, interprets, and analyzes Prosthetic Consults, and prescriptions (VAF 10-2431) for items, services and home medical equipment from physicians, therapists, medical center personnel, patients or their representatives. Work Schedule:
Monday - Friday 8:
00AM-4:
30PM Virtual:
This is not a virtual position. Position Description/PD#:
Purchasing Agent/PD01110A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/01/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one (1) full year of specialized experience equivalent to the GS-6 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. Specialized experience includes:
procuring supplies and services to meet the purchase, rental, or lease needs of an organization; purchasing various equipment, supplies, and services through the use of a purchase card; utilizing a variety of automated systems to enter, update, revise, sort, and calculate data for procurement purposes; and utilizing different ordering, reporting procedures, and purchasing methods. NOTE:
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours per week spent in such employment. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university which relates to the field of study. Examples include business, accounting, management, supply chain management, etc. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE:
Transcripts must be submitted with application. Education cannot be credited without documentation which includes unofficial transcripts OR Combination:
Possess equivalent combinations of successfully completed post-high school education and specialized experience may be used to meet total experience requirements. NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required if basing education as a qualification factor. You will be rated on the following Competencies for this position:
Customer Service:
Works and communicates with clients and customers (e.g., any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services. Technical Competence:
Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience. Reasoning:
Discovers or selects rules, principles, or relationships between facts and other information. Manages and Organizes Information:
Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. Manages Resources:
Selects, acquires, stores, and distributes resources such as materials, equipment, or equipment. Decision Making:
Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to decide, draw conclusions or solve a problem. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Requires some physical effort such as standing, sitting, walking, or bending. There are no special physical demands. The work is performed in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
direct individual purchases to the Veteran, stock purchases for immediate availability, all medical surgical implants and rental requirements associated with continual outpatient medical equipment and supplies. Documents the services required per the contractual agreement and monitors, tracks and trends contractor performance. Reports any detected non-contractual findings to the Contracting Official Representative (COR). Train new Purchasing Agents on the latest PSAS Software packages as they relate to the Patient Services Section within PSAS. Assist with additional workload due to the absence of one or more Purchasing Agents for an extended period of time. Responsible for data collection used in preparing and submitting numerous reports:
Federal Procurement Data System (FPDS), Cost Distribution Report (CDR), 1465, Delayed Orders, and Patient Satisfaction Survey, Quality Assurance and Needs/Excess. Purchases specialized equipment or services that have an unstable price or product characteristic, hard-to-locate sources, have critical characteristics, or similar complicating factors and resolves a variety of purchasing problems, such as inadequate or restrictive specifications, lack of multiple suppliers, urgent need, or insufficient price history, or with continual requirement changes and updated products. Initiates recall action of identified recall products provided and communicates all findings to the Logistics Service. Examines clinical health records and claims folders to determine eligibility and entitlement for items and services based on adopted criteria and advises Veteran of the same. Identifies priorities on pending requests to comply with VA Central Office mandated five (5) calendar day deadline. Identifies, verifies and ensures eligibility of all services and durable medical equipment (DME) requested on Computerized Patient Record System (CPRS) consult request by an authorized requester per the area of responsibility and training is addressed before issuing DME. Monitors, receives, tracks, interprets, and analyzes Prosthetic Consults, and prescriptions (VAF 10-2431) for items, services and home medical equipment from physicians, therapists, medical center personnel, patients or their representatives. Work Schedule:
Monday - Friday 8:
00AM-4:
30PM Virtual:
This is not a virtual position. Position Description/PD#:
Purchasing Agent/PD01110A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/01/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one (1) full year of specialized experience equivalent to the GS-6 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. Specialized experience includes:
procuring supplies and services to meet the purchase, rental, or lease needs of an organization; purchasing various equipment, supplies, and services through the use of a purchase card; utilizing a variety of automated systems to enter, update, revise, sort, and calculate data for procurement purposes; and utilizing different ordering, reporting procedures, and purchasing methods. NOTE:
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours per week spent in such employment. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university which relates to the field of study. Examples include business, accounting, management, supply chain management, etc. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE:
Transcripts must be submitted with application. Education cannot be credited without documentation which includes unofficial transcripts OR Combination:
Possess equivalent combinations of successfully completed post-high school education and specialized experience may be used to meet total experience requirements. NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required if basing education as a qualification factor. You will be rated on the following Competencies for this position:
Customer Service:
Works and communicates with clients and customers (e.g., any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services. Technical Competence:
Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience. Reasoning:
Discovers or selects rules, principles, or relationships between facts and other information. Manages and Organizes Information:
Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. Manages Resources:
Selects, acquires, stores, and distributes resources such as materials, equipment, or equipment. Decision Making:
Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to decide, draw conclusions or solve a problem. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Requires some physical effort such as standing, sitting, walking, or bending. There are no special physical demands. The work is performed in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
1105 Purchasing - Salary Range:
$37,301 to $48,488 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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